Any organization, whether profitable or charitable, is primarily established to add value to the consumers of their goods and services. Nevertheless, value addition is not only limited to customers but also encompasses other stakeholders, including employees, authorities, business partners, among others. 

To achieve their principal objectives, enterprises implement quality management systems. These are formalized systems that document processes, procedures, and responsibilities for achieving the set quality goals. 

To ensure that institutions maintain a high level of quality throughout their chains of operations, the wave in technological innovations has introduced quality management software. Quality Management software are platforms that provide centralized portfolios over which establishments can manage and track their quality management systems. 

Highlighted below are the 3 essential quality management software tools that every organization should consider. 

  1. Process control plans

To ensure the conformity of the end product to the set production standards, a company needs to have a control plan. The program presents the enterprise with well-documented monitoring and measuring procedures to ascertain the levels of quality achieved. 

Process control plans as a quality management tool capture and analyses the metrics associated with each input process. If any issues that violate the monitoring and measuring standards related to process control are identified, then correcting measures are installed to restore the affected process to normalcy. 

Process control plans are a proactive means of dealing with arising drawbacks at various levels of manufacturing and retailing associated with a product. Hence, it is a must-have component for any reliable quality management software.  

  1. Check sheet

Check sheets are a fundamental component of the best QMS investments such as Quality management software systems by Veeva. Sometimes called a tally sheet, a check sheet is a quality control tool that is used for collecting data in real-time at the production point where the data is generated. They are generally blank forms where either qualitative or quantitative data is recorded. An excellent check sheet tool should be easy, quick, and efficient to use.  

The various types of check sheets found in quality management software include: 

  • Classification check sheets: They are used to place data into different categories. For example, the number of goods produced per grade versus their prices. 
  • Defect location check sheets: They are used to keep track of the number of defects different items have. Defect location tally sheets can sometimes be coupled up with pictures to illustrate the part of the item that has been damaged. 
  • Frequency check sheets: These show the number of occurrence of a particular trait. For example, the number of times a customer places an order on a weekly, monthly, quarterly, or annual basis. 
  • Measurement scale check sheets: These indicate measurements taken at particular intervals. 
  • Checklists: Checklists are used to indicate the items to be performed for a given task. Once the details are accomplished, they are marked as having been completed. 
  1. Cause-and-effect-diagram

A cause-and-effect-diagram is also known as fish-bone diagram. To eliminate problems and improve the quality of goods and services delivered to consumers, businesses need first to identify the roots of the problem and address them.  A cause-and-effect diagram is used to display and analyze the various possible sources of a problem. 

The tool enables teams to identify challenges and focus on them in details. It further reveals persons involved in the problem, when, and where the hitches occur.